T.Y. Lin International

  • Project and Administrative Assistant

    Job Locations US-CA-San Francisco
    Posted Date 3 months ago(5/30/2018 7:33 PM)
    Req No.
    2018-2015
    Discipline
    Administration
  • Overview

    T.Y. Lin International is seeking a Project/Administrative Assistant with excellent organizational skills to provide office and project administrative support.

    Responsibilities

    • Coordinate and set-up client and staff meetings.
    • Assist with spreadsheet and word processing.
    • Reception back-up during receptionist lunch and other breaks (answering telephones, shipping and receiving, etc.)
    • Prepare expense reports
    • Copy and collate materials
    • Word processing of correspondences
    • Assist with project related travel arrangements
    • Assist with meeting set-up and scheduling
    • Project assistance/support to project managers
    • Copy, scan, set up and maintain paper and electronic filing systems
    • Maintain project files, contracts and amendments, sub-contrcats, agreements, billings, relevant communications, etc.
    • Log incoming and outgoing correspondence
    • Assist with monthly invoicing
    • Other duties as assigned

    Qualifications

    Qualified applicants should have a minimum of 2 years of administrative experience. Must be proficient in MS Word and Excel. Requires exceptional organizational skills. Excellent verbal and written communication skills are necessary.

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