T.Y. Lin International

  • Administrative Assistant

    Job Locations US-CA-Los Angeles
    Posted Date 1 month ago(11/6/2018 5:31 PM)
    Req No.
    2018-2103
    Discipline
    Administration
  • Overview

    T.Y. Lin International is seeking a Full-Time Administrative Assistant to greet clients and guests; answer multi-line telephone system and direct calls; provide clerical support including binding collating, copying, and word processing to the Office Administrator and various departments. The hired candidate will also assist in coordinating meetings and events, records management and other administrative duties as assigned.

    Responsibilities

    • Greet visitors
    • Answer and direct phone calls and distribute messages
    • Coordinate out-going mail & overnight deliveries
    • Sort and distribute daily mail
    • Type labels, envelopes, correspondence, memos, etc.
    • Support various departments with word processing, copying, printing, binding, and collating reports
    • Monitor printers, re-fill paper supply as needed
    • Monitor and replenish copier/printer toner as needed
    • Organize and tidy reception and common areas (conference rooms, storage rooms, wellness room, supply room, lunchroom, mailroom etc.) as needed
    • Organize and clean refrigerator once a month
    • Assist with lunch meeting arrangements including offering beverages to guests, set-up and clean-up
    • Assist with company vehicle maintenance
    • Coordinate use of conference rooms and conference calls
    • Arrange for messenger pick-up and delivery
    • Update and maintain office files (vendor list, phone extension list, etc.)
    • Misc. office errands as needed
    • Additional duties as assigned

    Qualifications

    A minimum of one year experience in a professional office environment. Competencies include: communication proficiency, flexibility, multi-line telephone answering skills, a good understanding of MS Word and Excel and a minimum typing speed of 40 wpm. Must be attentive to details, organized and punctual. Requires the ability to multi-task and function in a fast-paced environment with accuracy and clarity. This position requires the ability to lift and /or carry files, rolled documents and typical office supplies. Respect for confidentiality and discretion is necessary.

     

    TYLI is an Equal Opportunity Employer. We encourage Minorities, Women, Disabled and Veterans to apply.

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